Job Description

About Evidence Action

At Evidence Action, we deliver data-driven interventions that transform lives at an unprecedented scale. We identify neglected global health issues and deploy proven solutions, forging healthier futures for generations.

Our model operationalizes leading academic research (including from Nobel-winning economists). We measure progress and outcomes at every stage to ensure we’re making a real impact for people living in poverty and suffering from preventable or treatable health issues. Operating across 9 countries, our team of 800+ has reached over 500 million people, working closely with governments to scale these interventions.

• Our Deworm the World program has delivered over 2 billion treatments, significantly reducing worm prevalence and generating more than $23 billion in lifetime productivity gains. 
• Through Safe Water Now, we’ve saved the lives of over 15,000 children. 
• Our Accelerator explores untapped opportunities in global health, testing low-cost interventions with the greatest potential to save and improve lives. 

At Evidence Action, your colleagues are your greatest asset. You'll partner with high-caliber colleagues in an environment blending innovation, autonomy, and teamwork. Our team excels in disruptive thinking and believes in rolling up our sleeves to get things done. If you're looking to work flexibly and with purpose, join a team that delivers measurable change for millions.

Background on the Program

Syphilis among pregnant women is a highly neglected but addressable problem, responsible for more than 300,000 serious adverse outcomes annually (stillbirth, neonatal death, and congenital syphilis). Nearly all of these adverse outcomes can be prevented inexpensively and easily if women are tested and treated during antenatal care visits. The recent development and WHO pre-qualification of an affordable rapid dual diagnostic test for HIV and syphilis has made it possible to achieve near universal testing and treatment for governments that choose to deploy this test at antenatal clinics. Evidence Action is supporting the Ministry of Health with a new maternal syphilis program in Liberia and has been providing technical assistance to the Government of Liberia and the National AIDS and STI Control Program (NACP) in scaling up this intervention since 2020.

Evidence Action also aims to find new programs to support government through out New Program Development team. Oftentimes, we scope and aim to find new opportunities for bringing programs to scale.

Job Title 

Officer, Logistics & Administration

The Role

The Officer, Logistics and Administration Admin will provide support to the Maternal Syphilis program team in the areas of operations and program assistance. The role is responsible for ensuring effective planning, operational support for the effective implementation of the maternal syphilis program, assistance in logistics, and effective coordination across teams as needed. Additionally, logistical and administrative support is required across new program development areas and scoping opportunities.

Responsibilities

• Assisting with all facets of the day-to-day operations of the office. 
• Manage and maintain office supplies, ensuring adequate stock levels and initiating the process of placing orders when necessary
• Maintain office equipment (e.g., printers, copiers) and arrange for servicing when needed.
• Assist with travel arrangements, including booking flights, accommodation, visa arrangements and transportation.
• Providing administrative support to the Program throughout the implementation of the Maternal Syphilis program, including communicating between program participants and other staff, creating and updating program schedules, and assisting in planning and managing program events,.
• Daily management of the 15 County Whatsapp channels for the SFS program, ensuring timely initiation of master trainer plans and ensuring communication across all channels. 
• Assist program managers and associates to compile program and operations data when required; enter data into a database.
• Assist with the processing of all procurement of program supplies, office supplies, training materials, training venues, catering services, among others that are needed in accordance with the procurement policy
• Follow up with suppliers, e.g. delivery schedules of goods and other procurement-related concerns. This includes coordinating with the suppliers/service providers for the delivery and transportation of the goods for the program
• Identifies what goods/equipment needs to be replenished, purchased, and/or dispersed
• Support in the verification of phone numbers with mobile money providers (MTN and Orange) to ensure timely payment 
• Provide logistics and administrative support during training and meetings, including compilation and distribution of agenda papers, provision of reports, minutes/note-taking, and follow-up of issues raised.
• Provide diverse administrative and related project tasks including; photocopying; accommodation and venue bookings; compilation of manuals and reports; filing and record management
• scheduling and coordinating stock-taking and reporting
• Tracking of material deliveries, collecting and storing of all shipments in a timely and cost-effective manner
• Act as custodian of all stock including receiving, storing, insuring and reporting
• Oversee the day-to-day operations of the vehicle fleet, ensuring optimal performance and availability.
• Develop and implement schedules for vehicle maintenance, repairs, and inspections to minimize downtime and ensure safety.
• Coordinate with maintenance personnel or external vendors to ensure timely and cost-effective vehicle servicing.
• Maintain accurate records of vehicle maintenance, repairs, inspections, fuel consumption, and mileage.
• Ensure the vehicle is properly registered, licensed, and insured in compliance with local regulations.
• Support renewal of business registration, sectoral clearance, and clearance with ministry of finance, ensure all documents are up to date

Competence

• Problem solving and decision making

• Holds oneself accountable for making decisions, managing resources efficiently, achieving and role modeling EA’s values

• Maintain relationships with internal staff and external partners to enable support of operational and program activities.

• Honest, encourages openness and transparency, demonstrates highest levels of integrity

• Experienced in providing a broad range of administrative and project support services to Senior level management

• Sound organizational skills, the capacity to undertake and complete several tasks concurrently, maintain attention to detail and meet deadlines

• Knowledge to handle all documents properly (strong numerical and analytical skills)

• Ability to embrace new technologies

Requirements

• HSD (with relevant experience) or Bachelor’s degree in any related field

• 2-3 years’ work experience 

• Excellent organizational and time management skills;

• Strong data entry skills

• Ability to liaise well with others and serve as a team player 

• Strong oral and written communication skills;

• Attention to detail;

• Flexibility and adaptability to changing workloads

• Excellent Microsoft Word and Excel skills 

• Conscientious and efficient in meeting commitments, observing deadlines, and achieving results

• Identify priority activities and assignments and adjust priorities as needed.

• Self driven and ability to thrive on a small team

Preferred Qualifications

• International Development experience (Experience working for a non-profit)

• Experience with mobile money payment systems 

• Experience with Finance, Accounting, Procurement 

Benefits

Evidence Action provides a comprehensive benefits package for employees worldwide. Benefits include:

• Comprehensive health insurance
• Pension/ Retirement savings
• Paid leave
• Avenues for engagement and recognition.

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