Job Description

Get AI-powered advice on this job and more exclusive features. Compensation: $100,000 – $120,000 base + bonus + full benefits + 401(k) Experience: 5–7 years, Financial Services experience required About Our Client A newly launched, employee owned, investment firm in the heart of NYC! They are building a small, agile, and highly collaborative team. Position Summary We are seeking a highly professional, polished, and proactive Executive Assistant to support senior-level professionals in our NYC office. This is a unique opportunity to be part of a firm from day one, help shape the culture, and grow alongside our business. You will be a true right hand—handling everything from complex calendar management and international travel to occasional personal tasks and last-minute requests with ease. The ideal candidate is a team player with a positive, can-do attitude who thrives in a fast-paced, entrepreneurial environment. No job is too big or too small. Key Responsibilities Coordinate and manage complex internal and external meetings and conference calls using Outlook Prioritize calendars, keep professionals on schedule, and manage frequent meeting changes Coordinate all aspects of domestic and international travel, including real-time itinerary updates Create and submit detailed expense reports using Concur or similar system Prepare correspondence and meeting materials; assist with print/copy/binding needs Manage incoming calls, messages, and visitors with professionalism and discretion Collaborate with other EAs across teams, providing back-up support and cross-coverage Maintain confidentiality and discretion in handling sensitive information Take on special projects and other duties as needed Qualifications 5–7 years of EA experience, preferably in financial services or a high-demand corporate environment Bachelor’s degree strongly preferred Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with Concur and/or international travel scheduling is highly desirable Excellent written and verbal communication skills Ability to juggle multiple priorities and adapt to shifting demands Resourceful, responsive, and meticulous attention to detail Comfortable in a lean team setting and willing to "pitch in" wherever needed Strong sense of discretion, professionalism, and emotional intelligence Why Join Us? Ground-floor opportunity with a firm poised for growth Direct exposure to senior leadership and decision-makers Culture-first environment that values humility, teamwork, and excellence Comprehensive compensation and benefits package You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at Career Group by 2x Get notified about new Executive Assistant jobs in New York, NY . 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