Job Description

The Assistant Athletic Director for Finance is a key member of the athletic department’s leadership team, responsible for overseeing all financial operations, including budgeting, forecasting, purchasing, and financial reporting. This position ensures compliance with institutional, conference, and NCAA financial policies and works closely with coaches and staff to manage resources in support of the department’s goals and strategic priorities.

Key Responsibilities:

•Develop and manage the department’s annual operating and capital budgets in coordination with the Director of Athletics and college finance office •Monitor and track all revenues and expenditures across athletic accounts, including team budgets, scholarships, fundraising, and special projects •Prepare regular financial reports and analysis to guide decision-making by athletic leadership
•Oversee purchasing and expense approval processes, ensuring adherence to college policies and proper documentation
•Serve as the department liaison to the college’s Business Office and Advancement Office on all financial matters
•Assist coaches and program leaders with budget planning, reconciliation, and financial literacy
•Support financial aspects of revenue-generating activities including camps, rentals, and fundraising events
•Assist with game day operations, including ticket purchasing and reconciling gate revenue
•Contribute to NCAA financial reporting and compliance with audit standards
•Manage travel budgeting, per diem processes, and vendor payments in collaboration with relevant staff
•Evaluate financial procedures and identify opportunities for improved efficiency and transparency
•Participate in department meetings, planning sessions, and strategic initiatives
•Participate in search committees for new athletic department hires and contribute to hiring decisions that align with departmental values and goals

Qualifications:

•Bachelor’s degree in accounting, finance, sports administration, business administration, or a related field (master’s preferred)
•Experience in financial management or a related field, preferably in collegiate athletics or higher education
•Strong analytical and organizational skills with attention to detail •Proficiency with financial systems, spreadsheets, and reporting tools particularly Workday.
•Demonstrated ability to communicate financial information clearly and effectively to non-financial stakeholders
•Knowledge of NCAA regulations and experience with athletic budgeting is preferred
•Ability to work both independently and collaboratively in a fast-paced environment
•Commitment to the values of diversity, equity, inclusion, and student-athlete well-being.

Application Process: Interested candidates should submit a cover letter, resume, and a list of at least three references to rkane@carthage.edu. The application review will begin immediately and continue until the position is filled.

About Carthage

Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff. Our beautiful campus, an 80-acre arboretum with stunning lake views, is home to 2,600 undergraduate students and 200 graduate students. Founded in 1847, Carthage is consistently named a Best Midwestern College by The Princeton Review and a Most Innovative School by U.S. News & World Report. All Carthage employees play a vital part in the success of our students, as we work together to create an environment where all can achieve their true potential. Grow with Carthage. Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.

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