Job Description

Description:

● Provide accurate and effective administrative support to Managers, and coordinate administrative duties with other Administrative Associates to provide seamless support for the group

● Identify and anticipate needs of the group and plan work activities accordingly

● Manage multiple schedules with heavy calendaring of complex meetings. Arrange, coordinate and support meetings, events, and activities both on and off-site

● Generate, disseminate and maintain documents and information

● Develop, implement and evaluate department work processes and procedures. Manage deadlines related to business planning as well as other special projects

● Collaborate with Admin team to support complex projects and deadlines.

● General office responsibilities include but not limited to:

• Schedule and coordinate staff onsite/offsite meetings
• Create and prepare presentation materials
• Assist with special projects
• Schedule travel for staff
• Process payment and expense reports
• Maintain files
• Order department office supplies
• Maintain photocopying equipment
• Order catering and other supplies for a variety of meetings and events
• Greet visitors
• Disseminate information
• Fully utilize PC/MAC and software applications

Skills

● 4+ years of experience in administrative roles preferred

● Ensure compliance with policies

● Integrate and facilitate communication with individuals, the team, and other functions across the company

● Strong, positive interpersonal skills and ability to work with diverse individuals

● Attend and actively participate at staff level meetings as required, coordinate/publish agenda and minutes

● Integrate and actively participate in administrative associate team meetings and projects

● Proactively work to maximize the effectiveness of the managers and other individuals in the group

● Provide judgment in sensitive, confidential and complex information

● Flexibility to take direction on projects from team and co-workers and work projects yet demonstrate autonomy in managing time and priorities

● Proactive problem solving and decision-making within agreed parameters.

● Customer service orientation

● Demonstrated successful experience indicating attention to detail, ability to work independently and in teams, strong follow up skills and ability to manage multiple projects simultaneously

● Must be willing and able to handle large volume of routine work, as well as more challenging projects and provide a consistently accurate work product

● Strong PC/MAC computer skills utilizing Microsoft Office and Google Apps (gSheets, gSlides, etc)

● Excellent written and verbal skills

● Previous Biotech Experience is preferred

Education

● BA or equivalent experience

**Must be comfortable working onsite 5 days throughout the week

Hourly Pay Rate Range (dependent on location, experience, expectation)

The pay range that Magnit reasonably expects to pay for this position is $32.23 - $42.97/hr on W2

Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)

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